ION Video Limited
ACN 149 796 332
Communications Policy
1. Background
1.1 Overview
The Company is committed to effective communication with its shareholders, market participants, employees, suppliers, financiers, creditors, other stakeholders and the wider community. The Company will ensure that all stakeholders, market participants and the wider community are informed of its activities and performance.
The Company will endeavour to make publicly available all information to ensure that trading in its shares takes place in an efficient, competitive and informed market.
1.2 Purpose
This Communications Policy contains the Company's approach and commitment to communication. The Policy is designed to ensure that the Company:
(a) provides timely and accurate information equally to all shareholders and market participants regarding the Company including its financial situation, performance, ownership, strategies, activities and governance;
(b) adopts channels for disseminating information that are fair, timely and cost efficient.
In addition to those policies and processes contained in the Continuous Disclosure Policy, the Company has implemented a number of processes to ensure achievement of these goals.
1.3 Investor relations program
(a) the Company and all employees must ensure that they do not disclose any Confidential Information or Proprietary Information to any third party or other employee who does not have a valid business reason for receiving that information;
2. Confidentiality
2.1 Background
(b) if Confidential Information or Proprietary Information is required to be provided to third parties or other employees for valid business purposes, the Company and its employees must:
- (i) take adequate precautions to ensure that information is only used for those purposes for which it is provided and is not misused or disseminated to the Company's detriment;
- (ii) ensure that the information is returned or destroyed when the purpose is complete.
Such precautions may include obtaining a confidentiality agreement or other undertaking. Advice about these measures can be obtained from the Company Secretary. Any information concerning the Company which is not generally available and which may have a material effect on the price or value of the Company securities may need to be disclosed in order for the Company to comply with its continuous disclosure obligations referred to in its Continuous Disclosure Policy and in section 3 of this Communications Policy.
3. Communications with shareholders, employees and the market
The Company is a public company listed on the ASX. It is subject to continuous disclosure requirements under the Corporations Act 2001 (Cth) and the ASX Listing Rules, in addition to periodic and specific disclosure requirements.
A fundamental component of the Company's Communication Policy is its continuous disclosure program. To ensure the Company complies with its continuous disclosure obligations, the Board has adopted a Continuous Disclosure Policy.
In addition to its continuous disclosure obligations, the Company will make other periodic disclosures as required by law, and also in relation to those matters contemplated by the ASX Corporate Governance Council's Corporate Governance Principles and Recommendations.
3.2 Communications with the ASX
All communication with the ASX will be in accordance with the ASX Listing Rules. The Company Secretary (or in their absence any one or more of the members of the Board, the CEO, the CFO or any delegate of the Board) is responsible for communications with the ASX.
3.3 Company meetings
A notice of a meeting will be sent to shareholders prior to meetings, including details of the time and place of the meeting, the resolutions to be considered and proxy voting procedures.
and providing direct voting facilities to allow shareholders to vote ahead of the meeting without having to attend or appoint a proxy.
In the case of private meetings between the Company and analysts or investors, the Company is not expected to provide security holders with the opportunity to participate. The Company must however ensure that in these meetings they do not disclose any information that a reasonable person would expect to have a material effect on the price or value of the securities that has not already been disclosed to the market.
3.4 Access to public presentations
In addition to releasing a copy of a presentation containing material price sensitive information or new and substantive information to ASX prior to delivering that presentation publicly (as discussed in the Company's Continuous Disclosure Policy), the Company may consider providing security holders the opportunity to participate in that presentation where practicable, for example, by providing them with dial-in details or providing a link to a live webcast, or by making available on its website a recording or transcript of the presentation as soon as it reasonably can.
3.5 Information on the website
The Company's website is one of the cornerstones of the Company's Communication Policy with shareholders and the market. All information released to the ASX will be posted on the Company's website as soon as practicable after the ASX has confirmed that it has received the information.
3.6 Briefings
The Company recognises the importance of the relationship between the Company and its institutional investors, brokers and analysts. The Company may from time to time conduct briefings to these groups. In these cases, the following protocols will apply:
(a) material information which is required to be disclosed under the Continuous Disclosure Policy will not be disclosed at these briefings unless it has been previously, or is simultaneously, released to the market;
(b) if material information which has not been disclosed is inadvertently released, the Company will immediately release it to the market via the ASX and place it on the Company's website;
(c) questions at briefings that deal with material information that has not previously been disclosed will not be answered; and
(d) the Company will place a copy of new and substantive investor or analyst presentation materials on the Company's website ahead of the presentation.
3.7 Communication with employees
3.9 Electronic communication
The Company recognises that it is often efficient to communicate electronically and accordingly:
(a) shareholders will be given the option to receive communications from, and send communications to, the Company and its share registry electronically; and
(b) the Company's email system allows staff and stakeholders to communicate simply and easily with management and staff of the Company.
Employees and other stakeholders have access to the Company's email system and are encouraged to use it to improve the flow of information and communication generally.
The Company will use email to ensure a continued flow of information and to communicate effectively with staff. Staff should feel free to communicate with any member of management by email.
3.10 Website
The Company's website is an important communication tool for the Company's employees and investors and other external stakeholders, such as customers, suppliers and financiers.
The Company's website contains a range of information of relevance to stakeholders including relevant corporate governance policies and codes, its statement of values media and market announcements and presentations to shareholders and institutional investors. Other examples of the information that will be available on the Company's website are listed in the Company's Continuous Disclosure Policy.
Stakeholders are encouraged to view the website on a regular basis so that they can keep up to date with information concerning the Company.
4. Other communications
4.1 Communications with the media
All communication with the media will be through the Chair, the CEO or the CFO, or persons authorised by the Board.
4.2 Communications with other stakeholders
Please consult the Company's Social Media Policy for guidance on appropriate communication etiquette on social media in relation to the Company.
5.1 Questions
5.2 Amendment of policy
This Policy can only be amended with the approval of the Board.
5.3 Adoption of Policy and Board review
This Policy was adopted by the Board and takes effect from 26 February 2026 and replaces any previous policy in this regard. The Board will review this Policy periodically. The Company Secretary will communicate any amendments to employees as appropriate.